Is your organization setting resolutions this new year? Are you taking the chance to step back and reevaluate goals for how you want to change the world? (Hint: It’s a good time to do so!) If so, as you name your objectives and desired outcomes for 2018, you’re probably also wondering how you’ll actually achieve them.
No matter the objective, be it adding an extra 0 to your social media followers, doubling your email open rates, or doubling your donations, you can increase the chances of meeting your goals by sharing (remember, it’s caring!). A study at Dominican University in California revealed that participants who set goals were 42% more likely to achieve them by writing them down on a regular basis. Likewise, the American Society of Training and Development revealed in a study that participants who committed to their goal with someone else were 65% more likely to succeed — and if you have a specific accountability appointment with your buddy, your chances of success shoot up by 95%.
With that in mind, here are our tips or how you can share responsibility, access, and time with your team to boost productivity and motivation within your organization for the year ahead.
Elevate your strategic planning with an online task management tool. The free version of Asana, a project management platform, enables team members to create and assign tasks, set deadlines, share notes, and analyze work completed over time.
Take it one step further by breaking projects into one-hour tasks to track productivity with granularity. Do you have big goals for 2018? Outline the steps for meeting your objectives in Asana to keep all eyes on the prize.
At Whole Whale, we like to review our completed work on a biweekly basis, discussing ways to improve efficiency and setting goals for the next period.
Outlining the work that must be completed to reach shared goals not only sharpens focus, it can highlight opportunities for collaboration and create a sense of accountability which makes for a more productive and dynamic team.
How is information shared in your organization? Moving shared resources to Google Drive is a simple way to increase transparency and boost efficiency. Whether collaborating on a grant application or triple-checking a budget spreadsheet, Drive makes accessing and editing any document easier (especially if you work on several computers). Organize your resources into shared folders that can be accessed by users with an approved email login.
Resolved to clean up the office this year? Ditch the filing cabinets, digitize your records, and organize it all on Google’s secure, user-friendly platform. Because Google Docs grants access through email, users can log on to view and edit documents anywhere and from any device.
When drafting internal and external documents, we love using the suggested edits and comments features to share notes amongst the team.
Prioritize face time with your team! By scheduling short checkins each morning, you create time to set goals, prep for upcoming events, celebrate wins, and troubleshoot blockers. Taking 10 to 15 minutes each morning will energize your team and build office culture.
Consider using this time for Start, Stop, and Continue, an activity for brainstorming practical ideas for individual and team-based improvement. In Start, Stop, and Continue, each team member is asked to share practical changes for the upcoming period: An action item to start, a habit to stop, and a behavior to continue. Write each response on Post-It notes and organize the starts, stops, and continues into individual columns. Looking at them in this way, you may see that several team members have similar goals for what they’d like to achieve — or perhaps one person’s Stop can be picked up by one person’s Start. Each week or two, evaluate your progress and set new responses to track individual and team progress. Not only will this technique improve personal performance, it will fine-tune your team as you work towards meeting this year’s objectives.