12 Best Volunteer Management Software Tools

You already know where to look to recruit volunteers, but once you have them, how do you manage them? There are tons of tools and softwares out there to help you register, schedule, and communicate with your network of volunteers, and it can be hard to find one that’s right for your nonprofit’s needs.

Part of choosing the right tool can also be figuring out the best types of virtual volunteering ideas your organization can benefit from. These are our picks for the best volunteer management tools, no matter what your nonprofit needs. 

InIt Live

InIt Live is a volunteer management and communication tool that’s focused on events. If your nonprofit has a few big events per year, this might be the tool for you. Use InIt Live to send messages to specific volunteer roles or locations, individually message volunteers, and track volunteers throughout the event. Pricing starts at $300/event.


Volgistics looks pretty basic, but it allows organizations to register, schedule, manage, and communicate with volunteers. Keep records of current and past volunteers and communicate with them via email or SMS. Post your volunteer opportunities, register volunteers online, and keep a calendar of who will be doing what, when. Pricing depends on the size of your organization’s volunteer community, but starts at $9/month.

SIgnup Genius

Signup Genius is, you guessed it, great for signing up volunteers. All you have to do is create customized templates and share with your community via email or social- the tool with collect registrations and send reminders. Pricing ranges from a free basic version to $50/month.

Galaxy Digital

Galaxy Digital offers volunteer registration, scheduling and communication. It also reports impact and volunteer activity in real-time that you (or your proud volunteers) can share on social.

Better Impact

Beyond registration and management, Better Impact lets nonprofits track and target volunteers with specific interests, traits, and ability. This tool is priced based on the number of accounts and volunteers.



If you’re looking for a simple way to get people signed up and accounted for, then SignUp.com might work. Make a signup sheet, share with your networks, and the tool will register and send reminders to your volunteers for free.

VSys One

Do your volunteer opportunities often require specific skills or abilities? VSys One lets you recruit and communicate with volunteers that match certain eligibility and capacity requirements, making it easy for you to reach out to the volunteers in your network that are right for the opportunity you have. Pricing varies.


This tool goes beyond volunteer management and includes donor management, fundraising and event management, and even website hosting. If your nonprofit wants an all-in-one tool, this is it.

Track It Forward

Track It Forward lets volunteers track their own hours and offers instant reporting so nonprofits are in the know. It also serves as a social network where volunteers can publicly share and be recognized for their hours, which keeps volunteers motivated and feeling good. Pricing depends on size of volunteer network and ranges from free to $150/month.


While not built specifically for volunteer management, Mobilize lets your organization create a network of volunteers and advocates that can communicate with your organization and each other. Nonprofit discount starts at $30/month.


Volunteer Hub covers recruitment, registration, management, and communication of volunteers. It also provides reports and insights for volunteer activity. Pricing starts at $829 per year.


VolunteerMark is one of the leading volunteer management tools/platforms, that helps the organizations to schedule events, communicate and track the volunteer hours. The tool ties organizations and volunteers to execute an event effectively. It allows the volunteers to self-register or even the organization coordinators can add/ assign the elderly volunteers who are not tech-savvy. Beyond scheduling, coordinators can send personalized emails to the specific group of volunteers. Features include simplified communication, recruitment and managing volunteers, easy check-in, check-out, pre-approval of volunteers, waitlist and many more. VolunteerMark offers different pricing plans starting at a free for 50 volunteer level.

Online Course

Online Fundraising Essentials

Build a successful online fundraising strategy from the ground up